Guidelines for Interviewing
Interviewing and evaluating applicants fairly is one of the most important and critical stages of the recruitment process. All search committee members and hiring authorities should know what information may legitimately be sought during the interview. Any question related to education, experience, strengths and weaknesses, promotions, accomplishments, current salary, salary requirements and reasons for leaving a job are considered acceptable inquiries.
Guiding Principle
Can the employer demonstrate a job-related necessity for asking the question?
Litmus Test
What do I really need to know about this applicant to decide whether s/he is qualified to perform this job?
Interview Topics
Some lines of inquiry may themselves be viewed as discriminatory; others have the potential to elicit information that is improper to use in making a decision.
| TOPIC | OK TO ASK |
|---|---|
| Age | Do not ask questions designed to obtain the applicant's age. Age is not a permissible hiring criteria. |
| Arrest Record | No acceptable inquiries. (Law enforcement agencies are exempt from this restriction.) |
| Citizenship | Are you legally authorized to work in the United States? Will you now or in the future require sponsorship for employment visa status (e.g., H-1B, TN, etc)? |
| Convictions | Do not ask questions related to convictions. Criminal background screening results are reviewed by HR, who will ask additional questions of the applicant if necessary. |
| Credit Inquiries | Do not ask questions related to credit. Screening results are reviewed by HR, who will ask additional questions of the applicant if necessary. |
| Disability | Are you able to perform the essential functions of the job, with or without reasonable accommodation? (Provide applicant with job description.) |
| Education | If the individual has the specific education or training required for the specific job. |
| Family Status | Whether applicant has any activities, commitments, or responsibilities that might prevent him or her from meeting work schedules or attendance requirements. (These questions must be asked of both men and women or of neither.) |
| Financial Status | No acceptable inquiries. |
| Height and Weight | Inquiries about ability to perform the job (without mentioning the person's height or weight). |
| Marital Status | No acceptable inquiries other than whether applicant can meet work schedule or job requirements (asked of all candidates). |
| Medical Conditions | No acceptable inquiries. |
| Military Record | Inquiries about education, training, experience or qualifications gained in U.S. armed forces relating to the actual position. |
| National Origin | Inquiries into applicant's ability to read, write and speak English or foreign languages when required for a specific job. It is also acceptable to state "All offers of employment are contingent upon verification of identity and work authorization in the United States," and "Are you legally authorized to work in the United States?" |
| Organization | Inquiries about membership in professional organizations related to the job - e.g., does the applicant for a chemical engineering job belong to a chemical engineering society? |
| Personal Information | Whether the applicant has ever worked for your organization under the current name or another name. Names of character references. |
| Pregnancy | Do not ask any questions regarding a pregnancy or intent to become pregnant. |
| Race or Color | No acceptable inquiries. |
| References | Name of persons willing to provide professional references for applicant or who refers the candidate to the position. |
| Relatives | Name of applicant's relative already employed by our organization or competitor. |
| Religion or Creed | No acceptable inquiries on denominations, beliefs, customs or religious holidays observed. |
| Residence | Inquiries about the applicant's address needed for future contact with the applicant. |
| Sex | No acceptable inquiries, except for a Bona fide Occupational Qualification (BFOQ) when the position justifies hiring a candidate of a specific sex. |
| Workers' Compensation | No acceptable pre-employment inquiries. |
SOURCES: Equal Employment Opportunity Commission; Office of the Provost - Wake Forest University; SHRM White Papers- Basic Interviewing and Guidelines on Interview and Employment Application Question; University of Massachusetts- Lowell; 成人AV视频 Office of Title IX and Civil Rights
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An international candidate said they plan to visit the U.S. Can we ask how long they plan to stay in the U.S. on the visit?
Any questions asked must pertain directly to recruitment; so, this cannot be asked unless it in some way pertains to the job they are seeking. -
During an on-campus interview, committee members learn that a candidate is pregnant. Can we ask anything regarding this?
Pregnancy should not be discussed at all during the interview process even if the candidate brings it up. Please see the links below for more information from the EEOC on the Pregnancy Discrimination Act and interview guidelines recommended by 成人AV视频/EOI.
A few main considerations:
- An employer cannot refuse to hire a pregnant woman because of her pregnancy, because of a pregnancy-related condition, or because of the prejudices of co-workers, clients, or customers.
- An employer may not single out pregnancy-related conditions for special procedures to determine an employee's ability to work.
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During an interview, can I ask the question, 鈥淒o you have the right to work in the US, or what is your VISA status?鈥
You may only ask, “Are you legally authorized to work in the United States?” and “Will you now or in the future require sponsorship for employment visa status (e.g., H-1B, TN, etc.)?” -
We have a candidate who is a member of our department. Does the committee have to interview them by telephone or can we interview in person?
As the phone interview is a preliminary screening process before incurring the time and cost of on-site interviews, you can interview the internal candidate in person as long as questions asked during preliminary screening are asked during the on-site interview. -
If an applicant has applied for more than one position in the department and they are selected, do they need to be interviewed twice?
If the committee members or hiring official(s) are the same, then they can be interviewed once. However, the positions and interview questions must be the same or substantially similar. If the positions are different, they should be interviewed separately for each position.